Invoicing software for garages

Accounting is a time-consuming and tedious task that irritates many entrepreneurs. To spend as little time on it as possible, you have every interest in using invoicing software for garages. It guarantees you stay compliant with the tax authorities and ensures every job is invoiced and paid on time. Simple to use, it makes your daily work easier and supports you in managing your business.

The many hats of a garage owner

When choosing your invoicing software for garages, you first need to consider your activity, to make sure it fits your business structure. Indeed, many garage owners work across several trades: breakdown repairs, spare parts sales, pre-inspection checks ahead of the roadworthiness test, bodywork, used vehicle sales, new vehicle sales, fuel distribution, partnerships with insurance companies, damage assessment, and so on.

All these activities can be run under the same entity, but you may prefer to split them across several companies, and even several legal statuses. In that case, you need to make sure your invoicing software for garages lets you manage several sets of accounts at once, even when the legal statuses differ.

What’s more, software like Bizyness lets you customize the look of your business documents from one company to another. This allows you to create quotes and invoices with distinct layouts, colors and logos, which is a genuine commercial advantage.

The benefits of using invoicing software for garages

Using invoicing software for garages brings many benefits to running your business. Beyond managing your accounting, it also helps you improve your customer relationships.

The main features of accounting invoicing software

• Compliance with current accounting standards, based on your company’s legal status.
• Producing compliant, fully completed accounting documents.
• Managing VAT, including its calculation, declaration and payment.
• Exporting documents for a business partner, accountant, banker, investor, consultant, and so on.
• Customer management through a file containing the history of each vehicle.
• Supplier management.
• Automating certain tasks: sending invoices, chasing unpaid invoices, downloading and filing attachments, and so on.
• Syncing your accounting with your company’s current account.
• Setting up alerts and notifications so nothing gets forgotten.

Simplify your daily management with your garage accounting software

Owners of small businesses may be working alone, or may hire someone to handle all the accounting. That person often also has to run the phone line, answer customer questions, coordinate appointments, make sure courtesy vehicles are available, order spare parts, and more. Days are busy, so any administrative help is a welcome relief.

With a high-performing software tool, you save time and ease the pressure. Once you’ve made sure the software fits your business, it’s essential that it’s easy to pick up and operate.

Take your time choosing your software, so you don’t have to switch again after just a few months. Think about how your company is likely to grow, and ask yourself whether the software will still work if your business expands. The best approach is to test the software before committing.

With Bizyness, for example, you get a 15-day period during which you have access to all the tool’s features. Feel free to test the layouts, the flexibility of the tool, how easy it is to learn, the intuitive feel that makes it easier to use, the extra features (particularly the automations that save you even more time), and compatibility with external tools like Zapier, and so on.

Optimize your commercial management

The professional touch your software brings to your accounting is an asset for your commercial management.

Presenting quality documents

Client loyalty naturally depends on the quality of your work and your pricing, but your presentation is far from a minor detail. It comes across especially through professional documents that build trust and show that you take care over every detail of your service.

If you “cobble together” your quotes and invoices, it draws attention — and certainly not in your favor. With invoicing software for garages, there’s no need to be a computer expert. The tool works for you, offering well-balanced, polished layouts. Your documents naturally include all the legal notices that protect you from penalties in case of a tax audit.

A personalized file for better customer follow-up

Every customer appreciates feeling valued. With professional software, you record in their file all the information about their successive vehicles, along with all their specific details. For example, you can set up alerts in your software to remind your customer of their next oil change date.

Everything you can personalize will put them in a positive frame of mind toward you.

Manage your stock and choose your suppliers

One of the benefits of garage invoicing software is that it centralizes all your information, including supplier files. This lets you keep track of their invoices, giving you the chance to compare their offers.

Thanks to exports that let you select only certain documents, you can produce reports and comparisons that help you choose your suppliers more effectively.

Make your accounting easier!

The primary purpose of invoicing software for garages is to simplify your daily life. You bring all your information together in one place and automate tasks as much as possible.

Your invoicing stays up to date and you know in real time the status of payments, unpaid invoices and your cash flow. The software handles VAT management, and you can export accounting records in just a few clicks for your accountant or directly for the tax authorities.

What’s more, your accounting records are stored in the cloud:

• they don’t take up space on your computer;
• you don’t need to rent storage space;
• it’s up to the cloud administrator to manage multiple backups to prevent any data loss;
• you keep access to all your data for the 10 years required by law.

With invoicing software for garages, you save time and have greater peace of mind to focus on your business. It would be a shame to do without it!